Rules for Uniform Domain Name
Dispute Resolution Policy
(the "Rules")
(As Approved by ICANN on October
24, 1999)
Administrative proceedings for the resolution of
disputes under the Uniform Dispute Resolution Policy adopted by ICANN
shall be governed by these Rules and also the Supplemental Rules of
the Provider administering the proceedings, as posted on its web site.
1. Definitions
In these Rules:
Complainant
means the party initiating a complaint concerning a domain-name
registration.
ICANN
refers to the Internet Corporation for Assigned Names and Numbers.
Mutual
Jurisdiction means a court
jurisdiction at the location of either (a) the principal office of
the Registrar (provided the domain-name holder has submitted in its
Registration Agreement to that jurisdiction for court adjudication
of disputes concerning or arising from the use of the domain name)
or (b) the domain-name holder's address as shown for the
registration of the domain name in Registrar's Whois database at the
time the complaint is submitted to the Provider.
Panel
means an administrative panel appointed by a Provider to decide a
complaint concerning a domain-name registration.
Panelist
means an individual appointed by a Provider to be a member of a
Panel.
Party
means a Complainant or a Respondent.
Policy
means the Uniform
Domain Name Dispute Resolution Policy that is incorporated by
reference and made a part of the Registration Agreement.
Provider
means a dispute-resolution service provider approved by ICANN. A
list of such Providers appears at www.icann.org/udrp/approved-providers.htm.
Registrar
means the entity with which the Respondent has registered a domain
name that is the subject of a complaint.
Registration
Agreement means the agreement between
a Registrar and a domain-name holder.
Respondent
means the holder of a domain-name registration against which a
complaint is initiated.
Reverse
Domain Name Hijacking means using the
Policy in bad faith to attempt to deprive a registered domain-name
holder of a domain name.
Supplemental
Rules means the rules adopted by the
Provider administering a proceeding to supplement these Rules.
Supplemental Rules shall not be inconsistent with the Policy or
these Rules and shall cover such topics as fees, word and page
limits and guidelines, the means for communicating with the Provider
and the Panel, and the form of cover sheets.
2. Communications
(a) When forwarding a
complaint to the Respondent, it shall be the Provider's
responsibility to employ reasonably available means calculated to
achieve actual notice to Respondent. Achieving actual notice, or
employing the following measures to do so, shall discharge this
responsibility:
(i) sending the complaint
to all postal-mail and facsimile addresses (A) shown in the domain
name's registration data in Registrar's Whois database for the
registered domain-name holder, the technical contact, and the
administrative contact and (B) supplied by Registrar to the
Provider for the registration's billing contact; and
(ii) sending the
complaint in electronic form (including annexes to the extent
available in that form) by e-mail to:
(A) the e-mail
addresses for those technical, administrative, and billing
contacts;
(B) postmaster@<the
contested domain name>; and
(C) if the domain name
(or "www." followed by the domain name) resolves to an
active web page (other than a generic page the Provider
concludes is maintained by a registrar or ISP for parking
domain-names registered by multiple domain-name holders), any
e-mail address shown or e-mail links on that web page; and
(iii) sending the
complaint to any address the Respondent has notified the Provider
it prefers and, to the extent practicable, to all other addresses
provided to the Provider by Complainant under Paragraph
3(b)(v).
(b) Except as provided in Paragraph
2(a), any written communication to Complainant or Respondent
provided for under these Rules shall be made by the preferred means
stated by the Complainant or Respondent, respectively (see Paragraphs
3(b)(iii) and 5(b)(iii)), or in the absence
of such specification
(i) by telecopy or
facsimile transmission, with a confirmation of transmission; or
(ii) by postal or courier
service, postage pre-paid and return receipt requested; or
(iii) electronically via
the Internet, provided a record of its transmission is available.
(c) Any communication to the
Provider or the Panel shall be made by the means and in the manner
(including number of copies) stated in the Provider's Supplemental
Rules.
(d) Communications shall be
made in the language prescribed in Paragraph 11.
E-mail communications should, if practicable, be sent in plaintext.
(e) Either Party may update
its contact details by notifying the Provider and the Registrar.
(f) Except as otherwise
provided in these Rules, or decided by a Panel, all communications
provided for under these Rules shall be deemed to have been made:
(i) if delivered by
telecopy or facsimile transmission, on the date shown on the
confirmation of transmission; or
(ii) if by postal or
courier service, on the date marked on the receipt; or
(iii) if via the
Internet, on the date that the communication was transmitted,
provided that the date of transmission is verifiable.
(g) Except as otherwise
provided in these Rules, all time periods calculated under these
Rules to begin when a communication is made shall begin to run on
the earliest date that the communication is deemed to have been made
in accordance with Paragraph 2(f).
(h) Any communication by
(i) a Panel to any Party
shall be copied to the Provider and to the other Party;
(ii) the Provider to any
Party shall be copied to the other Party; and
(iii) a Party shall be
copied to the other Party, the Panel and the Provider, as the case
may be.
(i) It shall be the
responsibility of the sender to retain records of the fact and
circumstances of sending, which shall be available for inspection by
affected parties and for reporting purposes.
(j) In the event a Party
sending a communication receives notification of non-delivery of the
communication, the Party shall promptly notify the Panel (or, if no
Panel is yet appointed, the Provider) of the circumstances of the
notification. Further proceedings concerning the communication and
any response shall be as directed by the Panel (or the Provider).
3. The Complaint
(a) Any person or entity may
initiate an administrative proceeding by submitting a complaint in
accordance with the Policy and these Rules to any Provider approved
by ICANN. (Due to capacity constraints or for other reasons, a
Provider's ability to accept complaints may be suspended at times.
In that event, the Provider shall refuse the submission. The person
or entity may submit the complaint to another Provider.)
(b) The complaint shall be
submitted in hard copy and (except to the extent not available for
annexes) in electronic form and shall:
(i) Request that the
complaint be submitted for decision in accordance with the Policy
and these Rules;
(ii) Provide the name,
postal and e-mail addresses, and the telephone and telefax numbers
of the Complainant and of any representative authorized to act for
the Complainant in the administrative proceeding;
(iii) Specify a
preferred method for communications directed to the Complainant in
the administrative proceeding (including person to be contacted,
medium, and address information) for each of (A) electronic-only
material and (B) material including hard copy;
(iv) Designate whether
Complainant elects to have the dispute decided by a single-member
or a three-member Panel and, in the event Complainant elects a
three-member Panel, provide the names and contact details of three
candidates to serve as one of the Panelists (these candidates may
be drawn from any ICANN-approved Provider's list of panelists);
(v) Provide the name of
the Respondent (domain-name holder) and all information (including
any postal and e-mail addresses and telephone and telefax numbers)
known to Complainant regarding how to contact Respondent or any
representative of Respondent, including contact information based
on pre-complaint dealings, in sufficient detail to allow the
Provider to send the complaint as described in Paragraph
2(a);
(vi) Specify the domain
name(s) that is/are the subject of the complaint;
(vii) Identify the
Registrar(s) with whom the domain name(s) is/are registered at the
time the complaint is filed;
(viii) Specify the
trademark(s) or service mark(s) on which the complaint is based
and, for each mark, describe the goods or services, if any, with
which the mark is used (Complainant may also separately describe
other goods and services with which it intends, at the time the
complaint is submitted, to use the mark in the future.);
(ix) Describe, in
accordance with the Policy, the grounds on which the complaint is
made including, in particular,
(1) the manner in
which the domain name(s) is/are identical or confusingly similar
to a trademark or service mark in which the Complainant has
rights; and
(2) why the Respondent
(domain-name holder) should be considered as having no rights or
legitimate interests in respect of the domain name(s) that
is/are the subject of the complaint; and
(3) why the domain
name(s) should be considered as having been registered and being
used in bad faith
(The description
should, for elements (2) and (3), discuss any aspects of Paragraphs
4(b) and 4(c)
of the Policy that are applicable. The description shall comply
with any word or page limit set forth in the Provider's
Supplemental Rules.);
(x) Specify, in accordance
with the Policy, the remedies sought;
(xi) Identify any other
legal proceedings that have been commenced or terminated in
connection with or relating to any of the domain name(s) that are
the subject of the complaint;
(xii) State that a copy
of the complaint, together with the cover sheet as prescribed by
the Provider's Supplemental Rules, has been sent or transmitted to
the Respondent (domain-name holder), in accordance with Paragraph
2(b);
(xiii) State that
Complainant will submit, with respect to any challenges to a
decision in the administrative proceeding canceling or
transferring the domain name, to the jurisdiction of the courts in
at least one specified Mutual Jurisdiction;
(xiv) Conclude with the
following statement followed by the signature of the Complainant
or its authorized representative:
"Complainant
agrees that its claims and remedies concerning the registration
of the domain name, the dispute, or the dispute's resolution
shall be solely against the domain-name holder and waives all
such claims and remedies against (a) the dispute-resolution
provider and panelists, except in the case of deliberate
wrongdoing, (b) the registrar, (c) the registry administrator,
and (d) the Internet Corporation for Assigned Names and Numbers,
as well as their directors, officers, employees, and
agents."
"Complainant
certifies that the information contained in this Complaint is to
the best of Complainant's knowledge complete and accurate, that
this Complaint is not being presented for any improper purpose,
such as to harass, and that the assertions in this Complaint are
warranted under these Rules and under applicable law, as it now
exists or as it may be extended by a good-faith and reasonable
argument."; and
(xv) Annex any
documentary or other evidence, including a copy of the Policy
applicable to the domain name(s) in dispute and any trademark or
service mark registration upon which the complaint relies,
together with a schedule indexing such evidence.
(c) The complaint may relate
to more than one domain name, provided that the domain names are
registered by the same domain-name holder.
4. Notification of
Complaint
(a) The Provider shall review
the complaint for administrative compliance with the Policy and
these Rules and, if in compliance, shall forward the complaint
(together with the explanatory cover sheet prescribed by the
Provider's Supplemental Rules) to the Respondent, in the manner
prescribed by Paragraph 2(a), within three (3)
calendar days following receipt of the fees to be paid by the
Complainant in accordance with Paragraph 19.
(b) If the Provider finds the
complaint to be administratively deficient, it shall promptly notify
the Complainant and the Respondent of the nature of the deficiencies
identified. The Complainant shall have five (5) calendar days within
which to correct any such deficiencies, after which the
administrative proceeding will be deemed withdrawn without prejudice
to submission of a different complaint by Complainant.
(c) The date of commencement
of the administrative proceeding shall be the date on which the
Provider completes its responsibilities under Paragraph
2(a) in connection with forwarding the Complaint to the
Respondent.
(d) The Provider shall
immediately notify the Complainant, the Respondent, the concerned
Registrar(s), and ICANN of the date of commencement of the
administrative proceeding.
5. The Response
(a) Within twenty (20) days
of the date of commencement of the administrative proceeding the
Respondent shall submit a response to the Provider.
(b) The response shall be
submitted in hard copy and (except to the extent not available for
annexes) in electronic form and shall:
(i) Respond specifically
to the statements and allegations contained in the complaint and
include any and all bases for the Respondent (domain-name holder)
to retain registration and use of the disputed domain name (This
portion of the response shall comply with any word or page limit
set forth in the Provider's Supplemental Rules.);
(ii) Provide the name,
postal and e-mail addresses, and the telephone and telefax numbers
of the Respondent (domain-name holder) and of any representative
authorized to act for the Respondent in the administrative
proceeding;
(iii) Specify a
preferred method for communications directed to the Respondent in
the administrative proceeding (including person to be contacted,
medium, and address information) for each of (A) electronic-only
material and (B) material including hard copy;
(iv) If Complainant has
elected a single-member panel in the Complaint (see Paragraph
3(b)(iv)), state whether Respondent elects instead to have the
dispute decided by a three-member panel;
(v) If either Complainant
or Respondent elects a three-member Panel, provide the names and
contact details of three candidates to serve as one of the
Panelists (these candidates may be drawn from any ICANN-approved
Provider's list of panelists);
(vi) Identify any other
legal proceedings that have been commenced or terminated in
connection with or relating to any of the domain name(s) that are
the subject of the complaint;
(vii) State that a copy
of the response has been sent or transmitted to the Complainant,
in accordance with Paragraph 2(b); and
(viii) Conclude with
the following statement followed by the signature of the
Respondent or its authorized representative:
"Respondent certifies that the
information contained in this Response is to the best of
Respondent's knowledge complete and accurate, that this Response
is not being presented for any improper purpose, such as to
harass, and that the assertions in this Response are warranted
under these Rules and under applicable law, as it now exists or
as it may be extended by a good-faith and reasonable
argument."; and
(ix) Annex any
documentary or other evidence upon which the Respondent relies,
together with a schedule indexing such documents.
(c) If Complainant has
elected to have the dispute decided by a single-member Panel and
Respondent elects a three-member Panel, Respondent shall be required
to pay one-half of the applicable fee for a three-member Panel as
set forth in the Provider's Supplemental Rules. This payment shall
be made together with the submission of the response to the
Provider. In the event that the required payment is not made, the
dispute shall be decided by a single-member Panel.
(d) At the request of the
Respondent, the Provider may, in exceptional cases, extend the
period of time for the filing of the response. The period may also
be extended by written stipulation between the Parties, provided the
stipulation is approved by the Provider.
(e) If a Respondent does not
submit a response, in the absence of exceptional circumstances, the
Panel shall decide the dispute based upon the complaint.
6. Appointment of the
Panel and Timing of Decision
(a) Each Provider shall
maintain and publish a publicly available list of panelists and
their qualifications.
(b) If neither the
Complainant nor the Respondent has elected a three-member Panel (Paragraphs
3(b)(iv) and 5(b)(iv)), the Provider shall
appoint, within five (5) calendar days following receipt of the
response by the Provider, or the lapse of the time period for the
submission thereof, a single Panelist from its list of panelists.
The fees for a single-member Panel shall be paid entirely by the
Complainant.
(c) If either the Complainant
or the Respondent elects to have the dispute decided by a
three-member Panel, the Provider shall appoint three Panelists in
accordance with the procedures identified in Paragraph
6(e). The fees for a three-member Panel shall be paid in their
entirety by the Complainant, except where the election for a
three-member Panel was made by the Respondent, in which case the
applicable fees shall be shared equally between the Parties.
(d) Unless it has already
elected a three-member Panel, the Complainant shall submit to the
Provider, within five (5) calendar days of communication of a
response in which the Respondent elects a three-member Panel, the
names and contact details of three candidates to serve as one of the
Panelists. These candidates may be drawn from any ICANN-approved
Provider's list of panelists.
(e) In the event that either
the Complainant or the Respondent elects a three-member Panel, the
Provider shall endeavor to appoint one Panelist from the list of
candidates provided by each of the Complainant and the Respondent.
In the event the Provider is unable within five (5) calendar days to
secure the appointment of a Panelist on its customary terms from
either Party's list of candidates, the Provider shall make that
appointment from its list of panelists. The third Panelist shall be
appointed by the Provider from a list of five candidates submitted
by the Provider to the Parties, the Provider's selection from among
the five being made in a manner that reasonably balances the
preferences of both Parties, as they may specify to the Provider
within five (5) calendar days of the Provider's submission of the
five-candidate list to the Parties.
(f) Once the entire Panel is
appointed, the Provider shall notify the Parties of the Panelists
appointed and the date by which, absent exceptional circumstances,
the Panel shall forward its decision on the complaint to the
Provider.
7. Impartiality and
Independence
A Panelist shall be impartial and independent
and shall have, before accepting appointment, disclosed to the
Provider any circumstances giving rise to justifiable doubt as to the
Panelist's impartiality or independence. If, at any stage during the
administrative proceeding, new circumstances arise that could give
rise to justifiable doubt as to the impartiality or independence of
the Panelist, that Panelist shall promptly disclose such circumstances
to the Provider. In such event, the Provider shall have the discretion
to appoint a substitute Panelist.
8. Communication Between
Parties and the Panel
No Party or anyone acting on its behalf may have
any unilateral communication with the Panel. All communications
between a Party and the Panel or the Provider shall be made to a case
administrator appointed by the Provider in the manner prescribed in
the Provider's Supplemental Rules.
9. Transmission of the
File to the Panel
The Provider shall forward the file to the Panel
as soon as the Panelist is appointed in the case of a Panel consisting
of a single member, or as soon as the last Panelist is appointed in
the case of a three-member Panel.
10. General Powers of the
Panel
(a) The Panel shall conduct
the administrative proceeding in such manner as it considers
appropriate in accordance with the Policy and these Rules.
(b) In all cases, the Panel
shall ensure that the Parties are treated with equality and that
each Party is given a fair opportunity to present its case.
(c) The Panel shall ensure
that the administrative proceeding takes place with due expedition.
It may, at the request of a Party or on its own motion, extend, in
exceptional cases, a period of time fixed by these Rules or by the
Panel.
(d) The Panel shall
determine the admissibility, relevance, materiality and weight of
the evidence.
(e) A Panel shall decide a
request by a Party to consolidate multiple domain name disputes in
accordance with the Policy and these Rules.
11. Language of
Proceedings
(a) Unless otherwise agreed
by the Parties, or specified otherwise in the Registration
Agreement, the language of the administrative proceeding shall be
the language of the Registration Agreement, subject to the authority
of the Panel to determine otherwise, having regard to the
circumstances of the administrative proceeding.
(b) The Panel may order that
any documents submitted in languages other than the language of the
administrative proceeding be accompanied by a translation in whole
or in part into the language of the administrative proceeding.
12. Further Statements
In addition to the complaint and the response,
the Panel may request, in its sole discretion, further statements or
documents from either of the Parties.
13. In-Person Hearings
There shall be no in-person hearings (including
hearings by teleconference, videoconference, and web conference),
unless the Panel determines, in its sole discretion and as an
exceptional matter, that such a hearing is necessary for deciding the
complaint.
14. Default
(a) In the event that a
Party, in the absence of exceptional circumstances, does not comply
with any of the time periods established by these Rules or the
Panel, the Panel shall proceed to a decision on the complaint.
(b) If a Party, in the
absence of exceptional circumstances, does not comply with any
provision of, or requirement under, these Rules or any request from
the Panel, the Panel shall draw such inferences therefrom as it
considers appropriate.
15. Panel Decisions
(a) A Panel shall decide a
complaint on the basis of the statements and documents submitted and
in accordance with the Policy, these Rules and any rules and
principles of law that it deems applicable.
(b) In the absence of
exceptional circumstances, the Panel shall forward its decision on
the complaint to the Provider within fourteen (14) days of its
appointment pursuant to Paragraph 6.
(c) In the case of a
three-member Panel, the Panel's decision shall be made by a
majority.
(d) The Panel's decision
shall be in writing, provide the reasons on which it is based,
indicate the date on which it was rendered and identify the name(s)
of the Panelist(s).
(e) Panel decisions and
dissenting opinions shall normally comply with the guidelines as to
length set forth in the Provider's Supplemental Rules. Any
dissenting opinion shall accompany the majority decision. If the
Panel concludes that the dispute is not within the scope of Paragraph
4(a) of the Policy, it shall so state. If after considering the
submissions the Panel finds that the complaint was brought in bad
faith, for example in an attempt at Reverse Domain Name Hijacking or
was brought primarily to harass the domain-name holder, the Panel
shall declare in its decision that the complaint was brought in bad
faith and constitutes an abuse of the administrative proceeding.
16. Communication of
Decision to Parties
(a) Within three (3)
calendar days after receiving the decision from the Panel, the
Provider shall communicate the full text of the decision to each
Party, the concerned Registrar(s), and ICANN. The concerned
Registrar(s) shall immediately communicate to each Party, the
Provider, and ICANN the date for the implementation of the decision
in accordance with the Policy.
(b) Except if the Panel
determines otherwise (see Paragraph
4(j) of the Policy), the Provider shall publish the full
decision and the date of its implementation on a publicly accessible
web site. In any event, the portion of any decision determining a
complaint to have been brought in bad faith (see Paragraph
15(e) of these Rules) shall be published.
17. Settlement or Other
Grounds for Termination
(a) If, before the Panel's
decision, the Parties agree on a settlement, the Panel shall
terminate the administrative proceeding.
(b) If, before the Panel's
decision is made, it becomes unnecessary or impossible to continue
the administrative proceeding for any reason, the Panel shall
terminate the administrative proceeding, unless a Party raises
justifiable grounds for objection within a period of time to be
determined by the Panel.
18. Effect of Court
Proceedings
(a) In the event of any
legal proceedings initiated prior to or during an administrative
proceeding in respect of a domain-name dispute that is the subject
of the complaint, the Panel shall have the discretion to decide
whether to suspend or terminate the administrative proceeding, or to
proceed to a decision.
(b) In the event that a
Party initiates any legal proceedings during the pendency of an
administrative proceeding in respect of a domain-name dispute that
is the subject of the complaint, it shall promptly notify the Panel
and the Provider. See Paragraph 8 above.
19. Fees
(a) The Complainant shall
pay to the Provider an initial fixed fee, in accordance with the
Provider's Supplemental Rules, within the time and in the amount
required. A Respondent electing under Paragraph
5(b)(iv) to have the dispute decided by a three-member Panel,
rather than the single-member Panel elected by the Complainant,
shall pay the Provider one-half the fixed fee for a three-member
Panel. See Paragraph 5(c). In all other cases, the
Complainant shall bear all of the Provider's fees, except as
prescribed under Paragraph 19(d). Upon
appointment of the Panel, the Provider shall refund the appropriate
portion, if any, of the initial fee to the Complainant, as specified
in the Provider's Supplemental Rules.
(b) No action shall be taken
by the Provider on a complaint until it has received from
Complainant the initial fee in accordance with Paragraph
19(a).
(c) If the Provider has not
received the fee within ten (10) calendar days of receiving the
complaint, the complaint shall be deemed withdrawn and the
administrative proceeding terminated.
(d) In exceptional
circumstances, for example in the event an in-person hearing is
held, the Provider shall request the Parties for the payment of
additional fees, which shall be established in agreement with the
Parties and the Panel.
20. Exclusion of
Liability
Except in the case of deliberate wrongdoing,
neither the Provider nor a Panelist shall be liable to a Party for any
act or omission in connection with any administrative proceeding under
these Rules.
21. Amendments
The version of these Rules in effect at the time
of the submission of the complaint to the Provider shall apply to the
administrative proceeding commenced thereby. These Rules may not be
amended without the express written approval of ICANN. |